| Character, Confidence, Cognition Voyager Academy 4238 Technology Drive Durham, NC 27704 919.433.3301 Phone : 919.433.3305 Fax |
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Voyager PTA Job Descriptions
President – The president is responsible for overseeing and administering all PTA meetings to include the
Executive Board Meetings and General Membership Meetings. This includes ensuring that agendas are
prepared and distributed prior to the meeting: keeping the meeting on track; opening items for discussion and
calling for votes as needed. The president should delegate duties to committee heads and other officers and is
responsible for staying on top of the items voted on to ensure completion in a timely manner. There are usually
4-5 General Membership meetings per year and one Executive Board Meeting each month from August through
May. There is a planning session that takes place in June or July to prepare for the opening of school. The
president generally has signature power for funds disbursement. Time commitment 4-5 hours per month.
Vice President – This person has the fund raising committee report assigned to him/her. Working with the fund
raising committee, the VP will help select the fund raising programs and offer support as needed. The Vice
President presides over PTA meetings in the President's absence. Time commitment 3-4 hours per month.
Treasurer – This person is responsible for maintaining all financial records. He/she will prepare a financial
report for all Executive Board and General Membership meetings. He/she works with the other board members
to develop and present the annual PTSA budget. He/she prepares checks for disbursement of funds and
secures the necessary signatures. He/she balances bank statements and maintains accurate records that can
be turned over for audit once a year. Time commitment 4-5 hours per month.
Secretary – This person is responsible for recording minutes from all PTA meetings. The minutes must be typed
and submitted for approval at each Executive Board Meeting. Minutes must include people in attendance and a
summary of key points discussed. When votes are taken, notation of a first and second motion as well as the
outcome of the vote must be recorded. The secretary is also responsible for collecting and compiling
information for a quarterly newsletter. Time commitment 1-2 hours per month.
President – The president is responsible for overseeing and administering all PTA meetings to include the
Executive Board Meetings and General Membership Meetings. This includes ensuring that agendas are
prepared and distributed prior to the meeting: keeping the meeting on track; opening items for discussion and
calling for votes as needed. The president should delegate duties to committee heads and other officers and is
responsible for staying on top of the items voted on to ensure completion in a timely manner. There are usually
4-5 General Membership meetings per year and one Executive Board Meeting each month from August through
May. There is a planning session that takes place in June or July to prepare for the opening of school. The
president generally has signature power for funds disbursement. Time commitment 4-5 hours per month.
Vice President – This person has the fund raising committee report assigned to him/her. Working with the fund
raising committee, the VP will help select the fund raising programs and offer support as needed. The Vice
President presides over PTA meetings in the President's absence. Time commitment 3-4 hours per month.
Treasurer – This person is responsible for maintaining all financial records. He/she will prepare a financial
report for all Executive Board and General Membership meetings. He/she works with the other board members
to develop and present the annual PTSA budget. He/she prepares checks for disbursement of funds and
secures the necessary signatures. He/she balances bank statements and maintains accurate records that can
be turned over for audit once a year. Time commitment 4-5 hours per month.
Secretary – This person is responsible for recording minutes from all PTA meetings. The minutes must be typed
and submitted for approval at each Executive Board Meeting. Minutes must include people in attendance and a
summary of key points discussed. When votes are taken, notation of a first and second motion as well as the
outcome of the vote must be recorded. The secretary is also responsible for collecting and compiling
information for a quarterly newsletter. Time commitment 1-2 hours per month.